HerdMobile user manual

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• Reset a forgotten app PIN with your phone’s lock

  If you forget your app PIN, tap Forgot PIN and unlock with your Android screen lock, fingerprint or face check to set a new one. Your herd records stay safe on your phone and the app lock remains on. Older encrypted ZIP backups still open only with the PIN used when they were created, so keep those backup files and their original PINs in separate safe places. Right after setting your new PIN, create a fresh backup and make sure the file is saved.

• Review ad personalization and usage analytics choices

  Ad personalization and Usage analytics are separate choices in the app. Set personalized ads and usage statistics separately; ads continue according to your chosen advertising setting. Review the actual profile controls and the current privacy information. These app settings are also separate from a website’s consent controls or Android’s system permissions.

• Deliberately delete the app’s local device records

  Delete Local Data clears the app’s local profiles and records on this device after a confirmation. This action clears all local profiles and records on the phone; use the individual record’s controls for a smaller correction. Make a deliberate decision and preserve a usable backup beforehand if you may need these records again. Restoration requires a suitable backup file and any required PIN.

• Create and review a ration suggestion

  Use Suggest ration to build a daily feeding plan for a single animal or an eligible herd group. Check the target animal or group, production details, and stock option first, then review the suggested feeds, daily amounts, and shopping list before assigning the ration or recording daily feeding.

• Run the current-stock ration cost search

  Find best cost searches for a compatible ration using the supported target and current stock. The simple farmer form asks for weight, daily milk and lactation information; its stock mode is fixed to current inventory. A feasible result creates an optimized template. After reviewing the template, assign it to the intended animals, arrange needed purchases and record daily feeding separately.

• Manage the visible feed list and feed records

  Use the ration overview’s feed controls to prepare local feed records, enter an actual price and record genuine initial stock. Enter the catalogue feed, quantity and price in the feed form, and keep laboratory reports with your batch documents. Compare catalogue reference values with the laboratory report for the feed batch you have on the farm. Check the business and the real product before using a feed record in a ration.

• Create a ration template for the selected herd

  Build a named ration template using your farm feeds and the daily kilograms fed per animal. Check the business, herd, and animal species before saving. When you create a herd ration as the business owner, it is automatically assigned as that herd’s active plan. Saving a template sets the plan; record daily feeding separately to deduct feed from stock.

• Assign a ration copy to an individual animal

  Use Select ration on the animal’s ration panel to assign an independent copy of a ration template. This sets the animal’s active feeding plan; log the feed actually given and deduct barn stock separately in Daily ration feeding. Check the ear tag, feed items, and species match first—tapping a template assigns it right away.

• Record today’s ration and deduct actual feed stock

  Use Feed today to log the day’s feeding for your selected business and herd. The form pulls planned totals from your active ration assignments. Check the actual kilograms fed before saving to record consumption and deduct feed stock in one step. Assign templates first, then use Daily ration feeding to log what went into the bunk.

• Edit the animal’s visible feeding profile

  Open Feeding profile for the correct animal to review its observable production information. The current farmer form exposes live weight, lactating and pregnant choices where applicable, and daily milk volume when lactating. It keeps expert fields out of this short flow. Enter known facts and leave an unknown weight blank instead of inventing a measurement.

• Change the app language on this device

  Choose the app’s display language from the Language card in your profile. The picker lists languages by their native names and marks the current selection. Selecting another language saves it for the active local profile. Choose the language for app controls; your own notes, animal identities and business currency retain their saved values.

• Find animals fast with herd-list search and filters

  Use Search animals and the filter buttons to narrow down your herd list without changing any animal records. Search matches ear-tag numbers, while species, status and quick filters work together. If an animal doesn’t show up, clear your active filters and search by its ear tag again.

• Import animal records from a CSV file

  Import a checked animal list into one selected business and herd from the owner profile’s Bulk Animal CSV Import control. Prepare the column names shown by the app and review the import counts afterward. Use this form to add basic animal records in bulk; use backup ZIP and restore for a complete phone move.

• Save and call a local veterinarian contact

  Keep a veterinarian’s name and phone number in the owner profile’s Veterinarians card. Choose the correct business when adding the contact and check the saved phone number before using Call. Save the contact on your phone, then tap the call button when you want to arrange a farm visit.

• Add notes and a photo to an animal event

  Keep a written observation and an optional photograph with the relevant animal event. Check the ear tag before opening Add Event, choose the event type that actually occurred, and use Note for the details. Attach a dated photograph to help follow changes and share clear observations with the person caring for the animal.

• Record a general income or expense

  Use General Income or General Expense for other business transactions; record milk sales, animal sales and feed purchases in their dedicated forms. Select the business first, enter a clear title and a positive amount, then verify the resulting finance entry. Keep this local money record with the receipt for the actual bank or cash transaction.

• Create, postpone or complete a reminder

  Add a named reminder to the correct business, choose its category and timing, then check it in the calendar. The creation form offers 1 min, Tomorrow and 7 days rather than an unrestricted date picker. Quiet hours and Android notification settings can affect delivery, so the calendar record is the place to verify the task.

• Export farm records as CSV or an animal PDF

  Use Reports in the profile area to share an owner’s animal, finance, milk, feed or live-sale CSV, or a selected animal’s history PDF. Choose the file type for your actual purpose and inspect the exported file. Use reports as readable copies for checking and sharing; keep a separate backup ZIP for a full restore.

• Record milk production for one animal

  Record the measured milk quantity for an individual active female, using Milk Production rather than Milk Sale. Keep milk production measurements, milk sales and received payments in their respective records. Check the animal and measured volume before saving; this form records the time when you enter the measurement.

• Record a milk sale and its payment status

  Record an actual milk sale in the correct business, with its volume, price and collection status. Milk Sale calculates the sale total from liters and unit price. It keeps the sale distinct from production and records income for the amount collected. Choose payment status deliberately because the initial selection is Paid.

• Record an animal sale and the amount collected

  Use Live Sale on the correct active animal when a sale has actually occurred. This changes the animal to sold, adds a sale event, cancels open lifecycle reminders and changes the ration membership context. It also records the sale’s collection state. Check all sale details before saving; use Revert Status for eligible changes such as lost or dead status, and ask support about correcting a saved sale.

• Record a later payment against an existing sale

  When a buyer pays an existing milk or animal sale, record the new collection against that sale. Enter only the additional amount received now; keep the original sale total and earlier collections in their existing records. It updates the sale’s paid amount, remaining balance and linked income without creating another sale.

• Get started with HerdMobile

  Create your profile, then add your first farm, herd and animal. HerdMobile keeps your records on your Android phone, ready to use even without internet. Before entering a whole herd, check the first saved animal and create a backup file you can find outside the app.

• Add an animal with the correct ear tag

  Use the Animal Record form to connect an animal to its business and herd. Enter the physical ear tag carefully, then add known details such as breed, birth date, purchase information or a photo. Review the saved record before adding the next animal, especially when several tags look similar.

• Back up records and move to a new phone

  Create a manual ZIP backup, keep a copy outside the phone, and inspect its preview before restoring. Restore replaces the destination device’s local records. Choose the backup file and save or pick it through Google Drive when you want to transfer your records. A PIN-protected backup needs the PIN that was active when that file was created.

• Set an app PIN on this phone

  Set a local app PIN from Profile before leaving the phone with other people. The app lock controls access to HerdMobile on this device. It is separate from a cloud account and from the phone’s own screen lock. Keep the PIN securely so you can use the app and understand the protection of later backup files.

• Change the current app PIN

  Change the app PIN by entering your current PIN and typing the new PIN twice. Check that the change saves successfully before relying on it. Keep the original PIN for each older encrypted ZIP until you have created and checked a replacement backup.

• Turn off the local app lock

  Use the dedicated disable action and confirm the current app PIN when you deliberately want to remove the local app lock. Read the warning first: with the lock off, new backups are not password-protected. Older protected files keep their existing protection. Removing a lock is different from deleting animal records or recovering a forgotten PIN.

• Set quiet hours for local reminders

  Choose when local reminder alerts should be quiet, then save and inspect the displayed interval. Quiet hours are part of the app’s local notification preferences. Check your existing reminders and Android notification permission separately after setting the interval. Use Calendar to review the actual work due even when you deliberately keep the phone quiet.

• Record a feed purchase and its unit weight

  Record a real feed delivery against the correct business, keeping the purchase amount and weight basis clear. Kilograms and tonnes describe mass; sacks, bales and pieces need a weight per unit to contribute to kilogram stock. Keep the invoice and check the resulting stock instead of assuming every counted item has a standard weight.

• Record a feed withdrawal from stock

  Use the consumption entry to record a real feed withdrawal from a business’s stock. Check the feed identity, amount and unit before saving. Use this stock movement alongside separate records of feed offered to the animals and feed left in the trough. Avoid recording the same feed twice when it has already been deducted through a daily ration application.

• Correct an existing animal record

  Use Edit on the existing animal to correct its identity, herd assignment or optional details. Check the ear tag before changing anything and verify the saved result afterwards. Creating a second animal to fix a typing mistake can split the history across two records; keeping the existing record preserves the link to its events.

• Archive an animal without deleting its history

  Archive removes an animal from the normal active list while retaining the stored animal and history. Use it deliberately on the correct record. It also cancels open lifecycle reminders for that animal and changes the membership context used by rations. Use archive for this purpose; record a sale or death through its dedicated control and use filters to change the list view.

• Record a lost, dead or slaughtered animal

  Use Status Record for a confirmed loss, death or slaughter on an active animal. Choose the correct category and add a clear note before saving. This changes the animal’s lifecycle, cancels open lifecycle reminders and requires affected ration membership to be reassessed. A sale has its own flow and should not be recorded as a loss.

• Record a completed vaccination and its follow-up

  Save a completed vaccination against the right animal with its actual date and vaccine name. Add a follow-up date to keep the next visit on your reminder list, with the vaccination paperwork alongside the dated record.

• Record a health observation

  Keep a dated account of what you observed in the correct animal. A Health event can preserve a change in appetite, behaviour or another factual observation for later discussion with your veterinarian. Keep dated symptoms and observations together to make the animal’s health history easier to follow. Record what you know and keep uncertain information clearly identified.

• Record a completed treatment

  Use Treatment to record a procedure that actually took place. Keep the date and description consistent with the veterinarian’s instructions and your farm records. Copy the medicine, dose and withdrawal instructions from the treatment plan into your notes for a clear history. Ask the responsible veterinarian about decisions affecting care or saleable produce. Do not record a planned procedure as completed; keep the record factual.

• Record a parasite-related event

  Use Parasite for a parasite-related observation or completed procedure in the animal’s history. Clearly note whether an entry is an observation or a treatment given, along with the date and source. The category is a way to organise records. Keep the parasite observations, product details and completed work together with your existing prevention plan. Discuss health decisions with your veterinarian and do not present an unconfirmed finding as certain.

• Record a reproduction event for a female animal

  Record a reproduction event that actually happened on the correct female animal with its date and notes so her breeding history stays easy to check. Use confirmed service and pregnancy records when scheduling future checks, and keep veterinary pregnancy findings separate from your own heat or mating observations. Verify any uncertain dates or details against the original breeding records before saving.

• Record a birth on the mother’s timeline

  Use Birth to add a dated event to the mother’s history after a birth has actually occurred. Verify the mother’s ear tag and write down the facts you know. Save the mother’s birth event, then add each newborn through Animal Record using its own ear tag. Keep the mother’s event and the offspring’s identity record as separate tasks. Check missing information against the original farm record instead of guessing.

• Something went wrong. Please try again.

  First check whether your last action was saved, then follow the steps for what you were doing.

• The backup file does not contain data.json.

  Choose a complete HerdMobile backup to bring your herd records onto this phone.

• HerdMobile preserved your records but cannot safely finish an interrupted media operation because its journal is missing. Do not uninstall the app. Free storage if needed, then retry.

  Keep your herd records and photos together while you get help with an interrupted photo operation.

• HerdMobile preserved your records but cannot access local media storage. Check available storage and app access, then retry.

  Check your phone’s free space and app access so HerdMobile can finish checking your photo files.

• Local media recovery is required

  Keep your records and photos in place while HerdMobile checks an interrupted photo-file operation before opening the app.

• Milk quantity must be positive.

  A milk production entry needs the measured litres to be greater than zero.

• Milk sale quantity and price must be positive.

  A milk sale needs both the litres sold and the price per litre to be greater than zero.

• Feed consumption must be positive.

  A feed withdrawal needs the amount taken from the store to be greater than zero.

• Amount must be positive.

  An income or expense entry needs an amount greater than zero.

• Biometric authentication failed.

  Your phone did not complete the identity check on the App Lock screen.

• No backup file selected.

  Select your backup ZIP to open Backup Preview and check your farm records before restoring.

• Sharing is not available on this device.

  Open your phone’s sharing options to save or send a CSV report or an animal-history PDF from HerdMobile.

• ! Copper mineral risk exists for sheep rations.

  Check the mineral products in your sheep ration before daily feeding. HerdMobile flags copper risks so you can review the ingredients and the complete plan.

• Feed analysis is stale.

  A feed in your saved ration has an older analysis. Match it to the latest report for the feed you are using.

• Feed species suitability does not match the ration species.

  Choose feeds suited to the animals receiving this ration. HerdMobile flags a mismatch so you can correct the feeding plan.

• ! Feed species suitability does not match the ration species.

  Choose feeds suited to the animals receiving this ration. HerdMobile flags a mismatch so you can correct the feeding plan.

• Feed cost is missing.

  Add your feed prices and save the ration again to see its updated cost.

• Feed stock is near critical level.

  Feed is running low. Check what is left in the store and plan the next delivery before it runs out.

• No stock record exists for this feed.

  Check the feed on hand and enter any missing delivery to bring your stock record up to date.

• A ration application already exists for this day.

  Today’s feeding is already recorded for these animals. Check the saved entry first to keep your feed usage and stock totals accurate.

• Ration and feed names are required.

  Add a ration name and at least one feed to save your feeding plan.

• Feed name is required.

  Enter the feed name to add it to your ration or feed list.

• Feed was not found in the catalog or farm feed records.

  Match the ration ingredient to its feed record so HerdMobile can use its dry-matter percentage.

• Enter a positive numeric value.

  A required feed quantity is empty, zero or unreadable.

• Enter a valid numeric value.

  A number field contains an unreadable or negative value.

• Stock quantity must be positive.

  Enter the weight of the feed delivery to add it to your farm’s stock.

• Ear tag must be unique within the business.

  Another animal in the same farm already has this ear tag number. Find its existing record to keep the animal’s history together.

• Sale date cannot be in the future.

  Record the sale on the day it happened to keep the animal’s history and your farm accounts aligned.

• Sale date cannot be before the birth or purchase date.

  Put the sale in the right place in the animal’s history by checking its sale, birth and purchase dates together.

• Payment due date cannot be before the sale date.

  Match the payment follow-up to the sale agreement so you can keep track of the remaining payment.

• Birth date cannot be in the future.

  Check the animal’s birth date against your calving notes to keep its age correct.

• Purchase date cannot be before the birth date.

  Check the birth and purchase dates together to put the animal’s history in the right order.

• Mother or father ear tag cannot be the animal's own tag.

  Correct the repeated ear tag so the animal and its parents each have their own identity.

• With the lock off, new backups are not password-protected.

  Turning off the app lock makes new backup ZIPs unencrypted, so anyone who has a copy can read them.

• Resetting the PIN does not delete device data. Older encrypted ZIP backups may still need the previous PIN.

  Recover your app PIN while keeping the farm records already on your phone.

• Business, herd and ear tag are required.

  Fill in the business, herd and ear tag to save the animal.

• Enter the weight of 1 sack, bale or piece (up to 2000 kg).

  Enter the weight of one sack, bale or piece so HerdMobile can add the purchase to your feed stock in kilograms.

• Enter the payment due date as YYYY-MM-DD.

  Correct Payment due date in your milk or animal sale to keep track of when to collect payment.

• Enter a valid sale amount.

  Check the figures and date in your animal sale, then save it against the correct ear tag.

• Enter valid numeric values.

  Correct the entry in your Finance form so your milk, feed, income or expense record shows the right figures.

• Full name is required.

  Add your name to finish setting up your owner profile and start keeping herd records.

• Terms and privacy consent are required.

  Complete the two acknowledgements on the setup screen to create your owner profile.

• Choose your ad personalization preference.

  Choose how ads are shown, then finish setup and start recording your herd.

• Enter birth date as YYYY-MM-DD.

  Enter the birth date in the format shown to keep the animal’s age correct.

• Enter purchase date as YYYY-MM-DD.

  Enter the purchase date to keep the animal’s arrival history together.

• Enter a valid purchase price.

  Enter this animal’s purchase price to keep its record and purchase expense together.

• Reminder title is required.

  Give the farm job a title so you can find it in the calendar.

• Enter postpone date as YYYY-MM-DD.

  Choose a new day for the same reminder and keep its animal or sale links together.

• Enter different hours between 0 and 23.

  Set a quiet period that fits your day on the farm.

• Veterinarian name is required.

  Add the name so your veterinarian’s phone number is easy to find.

• Title is required.

  Give this event a short title so you can find it in the animal’s history.

• Enter event date as YYYY-MM-DD.

  Enter a complete calendar date for the event.

• Event date cannot be in the future.

  Use the day the event happened; keep upcoming work in a reminder.

• Enter follow-up date as YYYY-MM-DD.

  Enter a complete follow-up date to add a reminder, or leave the field empty.

• Could not save on this device

  Keep the app open and note your latest changes separately while you resolve the save problem.

• Wrong PIN.

  Check whether you are unlocking the app or opening a backup: use the PIN belonging to that operation.

• Some purchases have no recorded weight per unit, so they are not included in stock totals. Enter the weight per unit in kg.

  Add the weight of one package to include this purchase in your feed stock.

• Feed stock is insufficient.

  Match your feeding entry to the feed on hand and complete any missing delivery or package weight.

• Notifications are off

  Open Notification Settings to allow phone alerts; your reminders remain visible in Calendar.

• The backup file could not be read

  Choose a completed HerdMobile backup and check its preview while keeping your original file and current records.

• The PINs do not match.

  Enter the same new PIN in both boxes to finish resetting your app lock.

• Authentication failed. Check device lock and biometric settings.

  Complete your phone’s lock or biometric check to set a new app PIN.

• Rewarded ad is not available right now.

  The app could not show a rewarded ad this time. Check your connection and try again later if you want a 30-minute break from other ads.

• I forgot my app PIN

  Set a new app PIN using your phone’s screen lock or biometrics, while keeping your herd records.

• Move my records to a new phone

  Take your herd records to your new phone with a backup ZIP. Keep the old phone until you have checked the move.

• My reminders are not arriving

  Check the reminder time, Quiet hours and your phone’s notification settings to get farm alerts back on track.

• My phone is running out of storage

  Make room on your phone while keeping your herd records, photos and backups safe.

• I cannot add a camera or gallery photo

  Check photo access, choose your image and save it with the right animal or event.

• The app is not updating from Google Play

  Open HerdMobile’s official Google Play listing on your phone to check and install the available update.